This page contains the information gathering and use policies adopted by A Civil Celebrant in connection with this website. These policies are subject to review from time to time and any changes will be included within this section of the site. A Civil Celebrant is not responsible for the privacy policies of third party sites to which links are provided. You should check the privacy policies of these sites before providing any personal information.
This privacy policy has two parts and is dated May 2018.
Part 1: GDPR
The address of A Civil Celebrant is:
31 Mytton Oak Road
Copthorne
Shrewsbury
T: 07792 468470
Enquiries regarding data protection/privacy can be made by post at the above address or by email at: roger.dugan@gmail.com
What are your rights?
If at any point you believe the information we process on you is incorrect you can request to see this information and have it corrected or deleted, if you so wish. If you wish to raise a complaint on how we have handled your personal data, you can contact us as above and we will investigate the matter.
If you are not satisfied with our response or believe we are not processing your personal data in accordance with the requirements of GDPR, then you are within your rights to lodge a complaint with the Information Commissioner’s Office (ICO).
Unless otherwise agreed with you, we will only collect basic personal data about you, which does not include any ‘sensitive personal data’. This basic personal information may include: your name, postal address, email address and job title.
Your rights under GDPR are shown below:
1. The right to access the personal data we hold on you
2. The right to correct and update the personal data we hold on you
3. The right to have your personal data erased
4. The right to object to processing of your personal data
5. The right to data portability
6. The right to withdraw your consent to the processing at any time for any processing of personal data to which consent was sought.
7. The right to object to the processing of personal data where applicable
8. The right to lodge a complaint with the Information Commissioner’s Office. You can email them via: https://ico.org.uk/global/contact-us/email/, call them on 0303 123 1113, or write to them at the Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire SK9 5AF.
Data Collection
We need to know basic personal data to provide you with our services, and because of our right to be paid in return for our services under our standard terms of business if we are contracted to work for your company. If you do not provide this information then we will be unable to provide the services you have requested. We will not collect any personal data from you that we do not need in order to provide and oversee the services we have agreed to provide you with.
Use of Data
All the personal data we hold about you will be processed by our employees. No third parties will have access to your personal data unless there is a legal obligation for us to provide them with this.
If we authorise a marketing agency for the purposes of approved and compliant marketing activities only, as instructed by the ‘Company’, including the sending of marketing e-mails then it will have access to the data. They too will be covered by the requirements of GDPR and may not use or share this data with any other party.
We may also process your personal data if it is necessary for the performance of a contract with you, or to take steps to enter into a contract. An example of this would be processing your data in connection with providing you with services.
We will also communicate with you information about other services we can offer you and update you about our activities.
Where your information is used other than in accordance with one of these uses, we will first obtain your consent to that use. We take all reasonable steps to ensure that your personal data is processed securely.
How long do we keep data?
Typically we keep your personal data for a minimum of 6 years, after which time it will be destroyed if it is no longer required for the lawful purpose(s) for which it was obtained.
If you consent to marketing, any information we use for this purpose will be kept with us until you notify us that you no longer wish to receive this information.
Sharing your personal data
Your personal data will only be shared with third parties including other data controllers where it is necessary for the performance of the data controllers’ tasks or where you first give us your prior consent. It is likely that we will need to share your data with:
· members of staff in the Company
· Our agents, suppliers and contractors.
Any personal data transferred to countries or territories outside the European Union will only be placed on systems complying with measures giving equivalent protection of personal rights either through international agreements or contracts approved by the European Union.
Part 2 – Our Privacy Practices
At A Civil Celebrant we use fair information practices that are designed to protect your privacy. If you have questions or you do not feel that your concerns have been addressed in our privacy statement, or you just want to talk with us, please feel free to contact us by email at roger.dugan@gmail.com
Data Collection
We may collect information that is voluntarily provided by visitors to this Site. The data that the firm receives from visitors to this site includes: name, title, address, email address and telephone number, and any other information provided by visitors in email messages and attachments.
Typically, this data is collected in order to assist visitors to:
· receive information about us and the services we offer
· submit CVs or work history information
· contact us for further information
It is our policy to limit the information collected to only the minimum information required to complete a Site visitor’s request.
It is our intention to not seek any sensitive information through our website, unless legally required. Sensitive information is defined as including data relating to; race or ethnic origin, political opinions, religious or other similar beliefs, trade union membership, physical or mental health, sexual life, or criminal record.
Use of User Data
User Data obtained by this website is used for our internal business purposes and in connection with a visitor’s request. This data is not shared with others for unrelated purposes unless stated in this Privacy Policy or otherwise communicated to the visitor to the website.
We make every practical effort to avoid excessive or irrelevant collection of data. If a visitor believes the website has collected excessive information, please contact us at roger.dugan@gmail.com
Except for instances where visitors explicitly choose to receive specific marketing or other informational materials, we will not use personal data collected from our Website to distribute marketing or informational materials.
Third Parties
It is our policy only to disclose User Data to third parties under the following circumstances:
· when explicitly requested by the visitor
· when required to deliver publications or reference materials requested by the visitor
· when required to facilitate conferences or events hosted by a third party
· when required to meet any other request of a visitor.
Categories of third parties that we may share personally identifiable information with include National and local government entities.
This Site does not collect or compile personally identifying information for the dissemination of or sale to outside parties for consumer marketing purposes, or host mailings on behalf of third parties.